DATA PROTECTION INFORMATION FOR APPLICANTS
Data protection information on our processing of applicant data in accordance with Art. 13, 14 and 21 of the General Data Protection Regulation (DSGVO)
Vossloh Locomotives GmbH
Dear Applicant
Thank you for your interest in our company. In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (DSGVO), we hereby inform you about the processing of the personal data you have provided as part of the application process and, if applicable, about the personal data we have collected and your rights in this regard. In order to ensure that you are fully informed about the processing of your personal data within the application process, please take note of the following information.
1. RESPONSIBLE BODY IN THE SENSE OF DATA PROTECTION LAW
Vossloh Locomotives GmbH
Doktor-Hell-Strasse 6
24107 Kiel
You will find further information about our company, details of the persons authorised to represent it and also further contact options in the imprint of our website:
Vossloh Locomotives (vossloh-locomotives.com).
2. CONTACT DETAILS OF OUR DATA PROTECTION OFFICER
Cay Lindner
datenschutz@vl.vossloh.com
3. PURPOSES AND LEGAL BASIS OF PROCESSING
We process your personal data in accordance with the provisions of the European Data Protection Regulation (EU-DSGVO) and the German Federal Data Protection Act (BDSG), insofar as this is necessary for the decision to establish an employment relationship with us. The legal basis for this is Art. 88 DSGVO in conjunction with § 26 BDSG-neu and, if applicable, Art. 6 para. 1 lit. b DSGVO for the initiation or implementation of contractual relationships.
Furthermore, we may process your personal data if this is necessary for the fulfilment of legal obligations (Art. 6 para. 1 lit. c DSGVO) or for the defence of asserted legal claims against us. The legal basis for this is Art. 6 para. 1 lit. f DSGVO. The legitimate interest is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG). If you give us express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent according to Art. 6 (1) lit. a DSGVO. Consent given can be revoked at any time with effect for the future (see section 9 of this data protection information).
If an employment relationship arises between you and us, we may, in accordance with Art. 88 DSGVO in conjunction with § 26 BDSG-neu, further process the personal data already received from you for the purposes of the employment relationship, insofar as this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the employee representation resulting from a law or a collective agreement, a company or service agreement (collective agreement).
4. CATEGORIES OF PERSONAL DATA
We only process data that is related to your application. This may be general personal data (name, address, contact details, etc.), information on your professional qualifications and school education, information on further professional training and, if applicable, other data that you provide to us in connection with your application.
5. SOURCES OF THE DATA / RECIPIENTS OF THE DATA
We only disclose your personal data within our company to those areas and persons who need this data to fulfil contractual and legal obligations or to implement our legitimate interest. We may disclose your personal data to companies affiliated with us to the extent permitted by the purposes and legal bases set out in section 3 of this privacy information sheet.
Your personal data is processed on our behalf on the basis of order processing contracts in accordance with Art. 28 DSGVO. In these cases, we ensure that the processing of personal data is carried out in accordance with the provisions of the GDPR. We use a specialised software provider for the application process. This provider acts as a service provider for us and may also obtain knowledge of your personal data in connection with the maintenance and servicing of the systems. We have concluded a so-called order processing agreement with this provider, which ensures that the data processing is carried out in a permissible manner. After receiving your application, your applicant data will be viewed by the HR department. Suitable applications are then forwarded internally to the person responsible for the respective open position. The further procedure is then coordinated. In principle, only those persons in the company have access to your data who need this for the proper conduct of our application procedure. We process personal data that we receive electronically from you as part of your application and the application form.
6. DURATION OF DATA STORAGE
We store your personal data for as long as is necessary for the decision on your application. Your personal data or application documents will be deleted a maximum of six months after the end of the application process (e.g. notification of the rejection decision), unless longer storage is legally required or permitted. We store your personal data beyond this only insofar as this is required by law or in the specific case for the assertion, exercise or defence of legal claims for the duration of a legal dispute.
In the event that you have consented to a longer storage of your personal data, we will store it in accordance with your declaration of consent. If an employment relationship, apprenticeship or trainee relationship is established following the application process, your data will initially continue to be stored insofar as this is necessary and permissible and will then be transferred to the personnel file. If applicable, you will receive an invitation to join our talent pool following the application process. This will allow us to continue to consider you in our selection of applicants for suitable vacancies in the future. If we have your consent to do so, we will store your application data in our talent pool in accordance with your consent or any future consent.
7. YOUR RIGHTS
Every data subject has the right to information under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to notification under Article 19 of the GDPR and the right to data portability under Article 20 of the GDPR. In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 DSGVO if you are of the opinion that the processing of your personal data is not lawful. The right of appeal is without prejudice to any other administrative or judicial remedy. If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 DSGVO. Please note that the revocation only takes effect for the future. Processing that took place before the revocation is not affected. Please also note that we may need to retain certain data for a certain period of time to comply with legal requirements.
Right of objection
Insofar as the processing of your personal data is carried out for the protection of legitimate interests pursuant to Art. 6 (1) (f) DSGVO, you have the right under Art. 21 DSGVO to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must outweigh your interests, rights and freedoms, or the processing must serve the assertion, exercise or defence of legal claims. To protect your rights, please feel free to contact us.
8. NECESSITY OF PROVIDING PERSONAL DATA
The provision of personal data in the context of application processes is neither required by law nor by contract. You are therefore not obliged to provide information about your personal data. Please note, however, that these are necessary for the decision on an application or the conclusion of a contract in relation to an employment relationship with us. If you do not provide us with any personal data, we will not be able to make a decision regarding the establishment of an employment relationship. We recommend that you only provide personal data in your application that is required to complete the application.
